Top Tips When Hiring An Event Hire Company

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Event hire companies are your best bet when you need to organise a corporate event, wedding, birthday party or funeral. Below is a guide to help you hire a suitable event hire company. 

Assess The Company's Specialisation

Ideally, the company should have organised similar or larger parties in the past. Check their portfolio and interview former clients to know the company's expertise. Preferably, consider companies with lots of positive reviews from former clients. As a rule, the company should be licenced to provide event services in your area. It is a guarantee that they will abide by state laws as they offer the service. 

Check The Available Services

The company should offer a wide range of services, including: 

  • Provision of seats, tables, tents, decor and marquees.
  • The company should also offer sound and lighting. A DJ and MC is an added advantage.
  • The event hire company should provide catering services. They should also organise a tasting to enable you to make adjustments to the menu.
  • The company should help you find a suitable and affordable venue for your event. When planning weddings and birthday parties, check whether the company provides bouncing castles and water slides for kids.
  • Basketball arcades, pool tables, darts and jukeboxes will keep adults entertained. 

Examine The Company's Professionalism

Meet with the company's management and inquire how they plan to execute the event. For example, when planning a corporate event, the company should work with the planning committee to determine a suitable party theme. Besides, the company should prepare for unforeseen circumstances. For example, you should have a secondary venue to be used if the primary venue is unavailable. The company should also have a backup power source to prevent power interruptions. The professionals should develop an appropriate crowd management strategy. For example, the seating arrangement should be such that VIPs have a separate section. Ideally, the event grounds should be ready 24 hours before your event. It allows you to inspect the location, test sound equipment and prepare foods. 

Examine The Pricing And Terms

Check the company's terms of engagement. For example, how much deposit are you required to pay? How will the company price additional services? For example, you may need an extra tent or more food. What are the terms of contract termination? Reputable companies will not penalise you if you postpone the event. However, you may be fined if you cancel the event without reasonable cause. The company must have general liability insurance coverage. 

When choosing an event hire company, assess its specialisation, professionalism, the available services, pricing, terms and conditions. 


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